Section 2. Membership in the MountainView Lady Niners is open to any woman who is a SaddleBrooke resident or who has contracted for a SaddleBrooke home and been through the Design Center process. Furthermore, all players shall have an established USGA handicap before playing with the group on league days. New members will attend orientation before playing on league day and must participate in the Partners for Par Program.

Section 3: Annual dues for membership shall be established yearly by the Executive Committee and will include the Arizona Women’s Golf Association (AWGA) handicapping fee. The fiscal year shall be January 1^st through December 31^st. Annual dues shall be due to the Treasurer by December 1^st of each year for the following year and shall be considered delinquent after December 10^th. Delinquent members will be ineligible to play in any Association event and will not be a member in good standing until such dues are paid. A monetary penalty will be charged for reinstatement. Dues are not refundable if a member terminates her membership.

Article IV: Officers

Section 1. The elected officers of the MountainView Lady Niners shall be: President, Vice President, Secretary, and Treasurer.

Section 2. Each officer shall be elected for one year only, and may serve no more than two consecutive years in the same office. She may be elected to a different office the following year or may fill a vacancy for the remainder of the current term. The President will appoint an officer to fill a vacancy.

Article V: Meetings

Section 1. There shall be at least four membership meetings of the MountainView Lady Niners, annually.

Section 2. The annual meeting shall be held in January. At that meeting annual awards will given to members and the officers for the coming year shall be installed.

Section 3. Members present at these meetings shall constitute a quorum for any organizational business decisions.

Article VI: The Executive Committee

Section 1. The Executive Committee shall be composed of the officers and the Standing Committee Chairs.

Section 2. The Executive Committee shall have general supervision of the affairs of the MountainView Lady Niners between business meetings, fix the hours and place of meetings, make recommendations to the members, and shall perform such duties as specified in these Bylaws and in the Standing Rules.

Section 3. The Executive Committee shall meet at least four times during the year. The President or Vice-President if deemed necessary may call other meetings.

Article VII: Committees

Section 1. The President shall appoint standing Chairs. No Chair is eligible to serve in the same office for more than two consecutive terms. Chairs requiring certification may serve for a period longer than two years at the discretion of the President. Standing committees shall be as follows:

1. Weekly Tournament

2. Special Tournaments

3. Handicap

4. Social

5. Rules

6. Publicity & Graphics

7. Parliamentarian

Section 2. The President shall appoint other committees as deemed necessary.

Article VIII: Nominations and Elections

Section 1. The members of the organization shall elect a President, Vice-President, Treasurer and Secretary in November of each year.

Section 2: The President shall appoint a Nominating Committee of three to five members, one of whom shall serve as Chair. The Committee shall convene in August/September and present a slate of Officers to the membership in October/November. Other nominations may be taken at that time.

Section 3. The elections shall take place in November. The term of office shall be for one year, from January 1 to December 31. No officer is eligible to serve in the same office for more than two consecutive terms.

Section 4. Members in good standing shall be eligible to serve as officers. Candidates for office should reside in SaddleBrooke for twelve months of the year.

Section 5. The President and two other executive committee members will supervise the election.

Article IX: Parliamentary Authority

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the MountainView Lady Niners in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the MountainView Lady Niners may adopt in the future. The President shall appoint the Parliamentarian.

Article X: Amendment of Bylaws

These Bylaws may be amended by a two-thirds majority of the MountainView Lady Niners present and voting at any meeting called for the purpose of changing the Bylaws. All proposed amendments shall be posted 30 days in advance of the intended vote.

Article XI: Amendment of Standing Rules and Officer/Chair Duties

The Standing Rules and Duties/Responsibilities of the Officers/Chairs will be amended by a simple majority vote of the Executive Committee.

STANDING RULES

Policy Development

The President or any member of the Executive Committee may present a policy for adoption by the Executive Committee. The purpose of these policies will be to facilitate the general ongoing operation of the MountainView Lady Niners.

A policy may be proposed at an Executive Committee meeting and adopted by a vote of the majority of the members of the Committee. Announcement of the adoption of said policy shall be made to the entire membership at the appropriate time. The policy shall then be placed in the Policy Manual, which will be kept and maintained by the President. Any member of the Niner organization may request to view the Policy Manual at any time. Further, the policies shall be maintained and updated on the Niner Website for access by the membership.

League Day:

Eligibility:

· See Article III, Section 2.

· Five scores of games played on the MountainView, the Preserve or USGA course are needed to establish a handicap. If the player already has a USGA handicap from another course it may be transferred into the MountainView system. The USGA system issues official handicaps on the first and the fifteenth of every month. Eligibility begins only after the five scores have been recorded and the appropriate time period is confirmed by the USGA printed Handicap Index. Before being eligible to play on League days all new members shall attend a New Member Orientation, held the second Tuesday of every month. A completed application and a check for the year’s dues must be submitted to the Membership Chair. The highest handicap to which a member may play in league is 30, although members may enter with a higher handicap.

· To be eligible to play in The President’s Cup, Club Championship and outside Invitationals, a member (except new members) must have participated in at least six league days within the 12-month period preceding the event.

· New members (membership less than three months from orientation) will be eligible for all events except the tournaments listed above.

Prize Money:

· The field will be divided into flights of competition.

· Weekly prize money will be derived from prize fees and will be distributed in the form of Pro Shop credit.

· The amount of prize money awarded shall be based on the field.

· Eligibility for prize money will be attained upon completion of the requirements as defined by the handicap chair.

· Ties will be handled according to the AWGA rules. Any departures will be made available in advance of the event.

Weekly League Play:

· The deadline for signing up to play is 12 noon on Friday.

· The Weekly Tournament Chair will handle all cancellations.

· Scorecards must be attested by all players within a group and turned in to the Weekly Tournament Chair. No adjustments will be allowed after the card has been submitted.

· Each player is responsible for dating, attesting, adjusting, and posting her own score.

· A player will be disqualified for claiming a higher handicap, failing to sign her card, or for not posting within 48 hours.

Awards:

· Birdies and Eagles: Members will be recognized for their first Birdie and Eagle per hole on league day.

· Hole in One: An award will be presented to any member scoring a hole in one on a scheduled league day.

· Breaking 40, 45 & 50: Members will be recognized for breaking 40, 45 or 50 for the first time on a scheduled league day.

· Most Improved Player: The USGA formula will be utilized by the Weekly Tournament Chair to determine the winner. Eligibility covers January 1 to December 31. To be eligible to win, a member must have an established handicap as of January 1 of the year in question.

· Ace of the Month/Year: One league day each month will be used as a low net game to determine the Ace of the Month. A playoff among the monthly winners will then determine the Ace of the Year.

· State Medallion: State medallion winners (low gross/low net) will be awarded AWGA medallions and will have the opportunity to play in the state-wide tournament.

DUTIES/RESPONSIBILITIES OF OFFICERS

The President:

· Presides at all meetings.

· Directs the activities of the MountainView Lady Niners.

· Calls meetings as necessary.

· Appoints committee chairs and the parliamentarian.

· Serves as an ex-officio member on all committees except Nominations.

· Serves as the official representative of the MountainView Lady Niners on the MountainView Green Committee and attends all meetings or appoints a representative.

· Serves as an authorized signature on the Niner bank accounts.

· Orders special trophies.

· Appoints Nominating Committee.

The Vice-President:

· Performs the duties of the President in her absence.

· Serves as the Membership Chair.

· Meets with prospective members and assists them to establish their eligibility.

· Holds orientation meetings for new members.

· Verifies tournament eligibility for new members.

· Arranges with the Pro Shop to collect fees for members wanting a nine-hole membership.

· Coordinates the Partners for Par Program.

· Coordinates the MountainView Lady Niners Handbook.

· Assists the President in the performance of her duties.

· Serves as an authorized signature on the Niner bank accounts.

· Is agreeable to become President the following year.

· Coordinates the annual membership meeting.

· Oversees activities of the Special Tournament Chair.

The Secretary:

· Records and maintains accurate minutes of all meetings of the MountainView Lady Niners and of the Executive Committee and posts accordingly.

· Is responsible for all league correspondence including overseeing correspondence for the Invitational.

· Maintains Club’s stationary.

The Treasurer:

· Serves as the custodian of all funds for the MountainView Lady Niners organization.

· Collects all monies and deposits them in an institution approved by the Executive Committee.

· Submits a written monthly report to the Executive Committee, including an annual audit.

· Participates in the budget process.

· Arranges for an annual audit of the books in January of each year.

· Disburses all funds except the prize monies.

· Provides paid entrance for league events.

· Serves as an authorized signature on the MountainView Lady Niners bank accounts.

DUTIES/RESPONSIBILITES OF STANDING CHAIRS

The Weekly Tournament Chair:

· Determines pairings, game formats, winners, and prize amounts for weekly play.

· Develops annual calendar of games for league play.

· Oversees Hole-In-One Insurance and Par Board activities.

· Supervises the weekly tournament committee.

· Works with special tournament chairs on special events.

The Handicap Chair:

· Validates scorecards on League Play Days. Notifies members of errant postings and follow-up corrections

· Randomly monitors other score postings.

· Orders pins and awards.

· AWGA certification is preferred.

The Special Tournament Chair:

· Oversees all tournaments other than league days, i.e., Rally for A Cure, Invitational, Putters/MountainView Lady Niners, Home & Home, 9/18, Ladies Choice.

· Assists and advises Tournament Chairs in their duties.

· Coordinates Outside Invitationals and oversees the Lottery Process.

· Serves as liaison with Vice President as needed.

The Social Chair:

· Arranges the luncheons for all regular membership meetings.

· Interfaces with the F&B staff at MVCC to arrange dates and make contractual agreements for Niner functions.

· Works with tournament chairs to make arrangements for luncheons and decorations.

· Acts as a resource person to the Chairs of all special events and standing tournaments.

The Rules Chair:

· Acts as the organization’s resource person for all golf rules.

· Arranges rules seminars as needed.

· Supervises the rules committee

The Publicity and Graphics Chair:

· Provides picture and copy to all SaddleBrooke publications

· Provides graphics and media material for all special events as needed

· Takes pictures of club activities and awards presentations, tournaments, luncheons, etc.

Transition of Duties

Retiring officers and committee Chairs shall turn over to their successor all materials related to the performance of their duties. They will make themselves available to assist in a smooth transition from one year to the next. A detailed description of the duties should be included in the materials as well as financial expenditures (reimbursed and donated).

Adopted this first day of July 2000.

Revisions approved September 2004.

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POLICIES

POLICY: DELAYED TOURNAMENTS & PAYOFFS

If for any reason subsequent days of a multi-day tournament should be postponed due to weather or any other prohibitive reason, the following shall occur:

1. The day in question will be re-scheduled to the nearest available time in conjunction with the Pro Shop.

2. If a participant is unable to play at the re-scheduled time, the entry fee that has already been paid shall be placed in the MountainView Lady Niners’ treasury. It shall not be used as part of the payout money for the tournament in question.

April 2003

POLICY: AWGA LIAISON

In order to maintain a productive relationship with the Arizona Women's Golf Association, the President shall appoint a liaison to that organization. This will not be an Executive Committee position but rather an appointment by the President. Term limit will be at the discretion of the President, as will specific duties and responsibilities. The liaison shall report directly to the President on a mutually determined but regular basis. All communication from AWGA shall be directed through the liaison and reported to the President.

2000/2001

POLICY: ACCURATE HANDICAPS

In order to insure accurate posting of League scores according to USGA rules, the following steps will apply to all postings:

1. All postings shall be entered into the computer within 48 hours of play.

2. Player will be notified of any inaccurate or missing postings. The player must make corrections immediately. If the correction is not made within three weeks' time the Handicap Chair will notify the golfer and make the change and the member will be notified that the change was made.

3. Prize certificates will be held until corrected posting is verified. Any uncorrected postings shall result in prize money being forfeited by the player.

4. Two inaccurate postings left uncorrected will result in the player being ineligible to win any prize money for the subsequent 6-week period.

2000/2001

POLICY: SCORING INACCURACIES

In order to insure a fair and valid handling of complaints regarding scoring inaccuracies the following will apply to all lodged complaints:

1. A complaint may be submitted by any Niner member regarding noted scoring inaccuracies by any one individual member in the course of league play. The complaint may be submitted to any member of the Executive Committee.

2. After three complaints have been noted, the President and one member of the Executive Committee will address the issue with the member concerned.

3. If improvement is not noted within the following month or if an additional complaint is submitted, the member will be required to attend an Orientation Session and any prize money on the day of the infraction will be forfeited.

4. If further complaints subsequently occur, the President shall have the option, with the advice of the Executive Committee and the Head Professional, to suspend a player or to request a leave of absence from the MountainView Lady Niners for a determined period of time.

5. All discussions and actions by the President and the Executive Committee shall remain confidential at all times.

2000/2001

POLICY: LOTTERY PROCESS FOR LIMITED TOURNAMENTS AND INVITATIONALS

When tournaments or invitationals have a limited number of participants, the following process will be followed to ensure that all members have an equal opportunity to represent the MountainView MountainView Lady Niners organization. This process is in effect only when participation is limited. All "open" tournaments or invitationals will be available to all members.

· To be eligible to play in the President’s Cup, Club Championship, and outside Invitationals, a member (except new members) must have participated in at least six league days within the 12-month period preceding the event.

· New members with membership less than three months from orientation will not be eligible for the President’s Cup, Club Championship, and outside invitational.

1. Dates for all tournaments/invitationals will be announced via e-mail, at the regular membership meetings, and posted on the Niner’s website and on the bulletin boards in the MountainView and The Preserve Pro Shops.

2. Prior to the registration date a sign-up sheet will be posted at the Pro Shop and will be available on the website as well. This will be for both open and limited tournaments and invitationals.

3. Prior to registration, all sign-ups for limited toumaments/invitationals will be put into a Lottery, with names drawn randomly for the spots available to the MountainView Lady Niners. At least three Executive Committee Members must be in attendance for the Lottery drawing. All invitees will be notified within twenty-four (24) hours.

4. Two additional names, or twenty (20) percent of the available spots (whichever is larger) will be drawn at the same time as the first alternates and notified of their status.

5. For tournaments/invitationals when notification is received less than 45 days in advance, the sign-up and Lottery period will be adjusted, with a minimum of five (5) days for the sign-up period.

6. Members who have not been chosen to represent the MountainView Lady Niners at limited toumaments/invitationals will be given priority over those who have already participated in a limited event. Once an individual has represented the MountainView Lady Niners at a limited tournament/invitational, they must sign up on the Alternate List which will be part of both the sign-up sheet and the website. If additional spots are still available, the same process will be followed in a separate Lottery. The Primary goal will be that the person with the fewest number of representations will be given priority in any Lottery selection process.

Invitational Definitions

Limited Tournament Invitationals: Invitations received from other Clubs for tournaments/invitationals where a limited number of participants are invited from the MountainView Lady Niners.

Open Tournaments/Invitationals: Tournaments/Invitationals, sponsored by other Clubs, Organizations, or by the MountainView Lady Niners that have no limit to Niner participation. Participation in Open events will not be counted toward the Lottery process.

Registration Date: The date when the names of MountainView Lady Niner participants must be submitted to the sponsoring Club/Organization.

2000/2001; Revised September 2004

POLICY: TOURNAMENT REFUNDS

A player who withdraws after the sign-up date of a tournament or who fails to show up for the event forfeits her fee. Fees may be reimbursed under the following conditions:

1. In the event of a family emergency.

2. If a waiting lists exists and another player is available to fill in.

In either case, the player canceling may request a waiver for extenuating circumstances from the Tournament Chair. The Tournament Chair will have sole discretion in granting the request.

For refund requests not granted, the entry fee that has already been paid shall be placed in the MountainView Lady Niners’ treasury.

September 2004

POLICY: AWARDS

In case of extreme emergency awards may be given to those players who qualify for them even if the round is not completed. If a player has made a birdie, eagle, ace, she is eligible for an award even if the nine holes cannot be completed due to an emergency that forces withdrawal from the field.

POLICY: VOLUNTEERS

Any MV Lady Niner who volunteers to help with a major tournament (Rally for the Cure, Invitational, Niners/Putters, Home and Home, 9/18, Ladies Choice, etc.) but does not play in the event may attend the luncheon following the golf event.

The volunteer will pay for her lunch and related fees for table decorations, door prizes, etc. The amount due for lunch and related fees will be

Click to see the following:

Reimbursement Form

Bylaws, Rules & Regulations Policies 2005 Policy Changes

POLICIES

Bylaws, Rules & Regulations

Policies

2005 Policy Changes