MPLN Minutes for February 26, 2008

 

Holly Riviere called the meeting to order at 3:30 in Meeting Room 12 of the Preserve.  Present were:  Holly Riviere, Rita Smith, Karen Eckel, Karyle Steele, Laura Eckel, Candy Wallace, Deanna Sides, Jan Wayne, Pat Mersy, Karen Koch, Marilyn Bertke, Marsha Wilson, Vicki Graham

 

The Minutes for the January 15 Board Meeting were unanimously approved.

Laura Eckel gave the Treasurer’s report.  Funds currently available are $9,765.35.

 

OLD BUSINESS 

 

A.  Proposed changes to policy         

1.     Most improved player:  The proposal with change is stated as follows:  The USGA formula will be utilized by the Weekly Tournament Chair to determine the winner.  Eligibility covers January 1 to December 31.  To be eligible to win, a member must have an established handicap as of January 1 of the year in question and must have participated in a minimum 10 League Days during that year.  The award will be presented at the annual January meeting.  Karyle Steele moved the change be accepted.  Jan Wayne seconded it. The policy change passed by acclamation.

2.     Robson Qualifying Rounds:  (Policy:  Robson Cup Challenge) The proposal with change is stated as follows:  The Robson Cup Challenge is a one day annual nine-hole flighted event held in early spring with participants from Robson Communities competing for a traveling trophy.  Procedure: 

                                                                          i.      Participation numbers from each club will be determined by the host club.

                                                                        ii.      Competition is open to all MPLN members who compete in two of the three qualifying rounds.

                                                                      iii.      Weekly Tournament Chair will determine fall dates of the qualifying rounds and notify all members of those dates by e-mail no later than August 31st.

                                                                     iv.      Participant selection will be based on combined two best net scores in each flight.  Two alternates will be selected for each flight. 

                                                                       v.      In the event that sufficient qualified players and alternates are not available to play when the tournament is held, additional players may be selected to fill the field by the MPLN Board.  

                                                                     vi.      Each club’s professional will accompany the team and participate in the event. 

 

Rita Smith presented the addition of point v. above to be added to the Procedure of the Robson Cup Challenge.

 

Karyle Steele proposed that the addition of “at the discretion of MPLN Executive Board” be added to point v. above.  Deanna Sides seconded the motion.  The policy change now reads: In the event that sufficient qualified players and alternates are not available to play when the tournament is held, additional players may be selected to fill the field at the discretion of the MPLN Executive Board.  

 

This policy change will be made available to the membership for 30 days in the following ways:  by posting on the MPLN bulletin board, by email, and by website.  From March 1 to March 31, this information will be public.  All members must vote on the change by March 31, 2008. 

 

B.     New Request for Reimbursement form

Laura Eckel suggested a change in the current reimbursement form to more clearly meet the needs of MPLN.  Laura Eckel and Jan Wayne will redesign the form.

 

C.     Non-profit vs. Tax Exempt status of the Niners

The MPLN are non-profit, not tax-exempt.

 

D.     Note from Susan Gustafson

Susan Gustafson thanked the Board for her opportunity to golf in the 2008 Robson Challenge.

 

NEW BUSINESS

 

A.      Tournament Chairs-Mary Wood

The 18ers have a single person who organizes all tournaments and Mary Wood suggested the Niners might want to do the same.  Discussion determined that Rita Smith is the Niner tournament facilitator/liaison to all tournament chairs appointed for the year.  Therefore, multiple people do not have to contact Mike Jahaske and only the social chair talks directly to the club.  The Board decided we would not alter our current procedure regarding special tournaments.

 

B.      New Storage Facility

Because Carol Pitkin has security issues at her home, she has asked that a new place be found to store Niner material.  Rita Smith will check with Mt View about sharing the central decoration place they use.  Holly Rivere will ask for a volunteer to store Niner material in the Weekly Newsletter as well. 

 

C.     Donation – Kathy Lindner

Kathy Lindner has golf clubs to be donated.  Caryle Steele volunteered to collect extra clubs and bags from Niners for Junior Golf of Southern Arizona.  Holly Rivere and Caryle Steele will co-ordinate a time when these items can be picked up.  A date will be set up for a place and time for Niners to donate.

 

D.     Mandatory Pickup

The Board discussed the issue of slow pace of play.  Karen Koch moved a mandatory pickup be initiated after the 12th hit.  Pat Mersy seconded the motion. Later Karen Koch recommended a mandatory ball pickup after 10, or a player’s maximum. After discussion, the initial motion was withdrawn and Pat Mersy moved the motion be tabled.  All were in favor.  This will give Holly Riviere time to talk to Mike Jahaske and research the issue in more depth. Because we have new niners, Holly Rivere will begin to add Tips and Hints in the Weekly Newsletter to educate the membership on pace of play, course management, and other rule issues.  All members will be reminded to always keep track of time, noting match start and stop times.

 

E. Maximum Handicap

A discussion was held on returning to 30 as a maximum handicap for the MPLN.  The 9ers want to encourage play and not disqualify players.  Karen Koch moved that 30 be the maximum for an individual handicap. It was determined that because the Maximum Handicap may have been left out of the MPLN Policy, more time was needed to research the issue.  Caryle Steele moved to table the motion.  Pat Mersy seconded. The motion to table passed by acclamation.

 

 

 

 

STANDING COMMITTEE REPORTS

 

A.      Handicap

1.  Handicap Chair Caryle Steele reported on Birdie and Chip-In awards.  Birdies and Broke 50 golfers will receive lapel pins; Chip In’s will receive a pack of Chip Ahoy cookies; Broke 45 golfers will receive a sleeve of balls signed by Mike Jahaske.  Award of the most birdies will be presented at the end of the year.  Cost has been submitted.

          2.  Posting errors are not corrected except on League days.  For the information of all members:  There is a place in the posting room to place an incorrect score that will then be corrected.

 

B.      AGWA Liaison/Outside Invitationals

Vicki Graham asked that checks for invitational tournaments be place in the red box.  Rally for the cure participants are 145 for lunch on March 4, 2008, and 130 for golf.

    

     The meeting was adjourned at 5:05.

 

     Respectfully submitted,

 

    

 

 

     Marsha Wilson

     Secretary