Holly Riviere called the meeting to order at 3:30 PM in Meeting Room 1 of The Preserve.
Present were: Holly Riviere, Rita Smith, Laura Eckel, Karyle Steele, Candy Wallace, Mary Wood, Mary Gelinas, Vicki Graham, Karen Koch
Holly reviewed the minutes for the July 22 board meeting
The following corrections were made to the minutes: Change ‘….at 12:00 Thursday instead of…..’ to read ‘by 12:00 noon’ in both sentences of the Posting Issues section of NEW BUSINESS.
In the STANDING COMMITTEE REPORTS section, add the quote from the policy for Ace of the Month. “ A player can win Ace of the Month Low net once and low gross once during each calendar year. A player may not win both low net and low gross in the same month”.
Karen Koch moved the minutes be approved. Karyle Steele seconded the motion.
Laura Eckel gave the Treasurer’s report. $$1810.08 minus $623.00 held in escrow gives us a balance of $1180.08 currently in the general account. $3254.32 is the August 1st balance in the bank account.
OLD BUSINESS:
POLICY CHANGES – POSTING:
Policy changes must be presented to the Board and have review for 30 days before it can effect change. Since it was brought forward to change the posting requirements from Thursdays at 12 noon to Wednesdays at 12 noon at the July 22nd board meeting, we can now effect change. We will start it September first but will be flexible with the members for several weeks. Holly will cover this in her weekly newsletter.
Karen Koch made a motion to make the change on posting by noon on Thursday to posting by noon on Wednesday as the new posting requirement. Candy Wallace seconded.
GET GEAR UP-DATE:
Karen Petrou gave the members an up-date: We will run a TV ad on Channel 2 for four weeks in Sept/Oct. This is at no cost. Articles have been submitted to the three local publications. The flyer will run in a repeat ad in Sept. We also have coverage in the ‘Monday Message’ bulletin. Karen will contact the Presidents of all Saddlebrooke Golf Clubs to distribute the flyer to their membership via Website or E-mail.
SEPTEMBER BUSINESS LUNCHEON:
The luncheon will be held Sept. 23rd. Cost $14.00. We will encourage ‘bring a friend’ to our membership as well as inform the 18ers of the luncheon. We will honor Mary Canfield on her 90th birthday with a cake. We also will ask members to bring a food or personal care items to be donated to the Catalina Community Center and a card for Mary. Deadline for sign-up is Sept. 16th.
END OF YEAR RECOGNITION OF OUTGOING BOARD – TO WHOM SHALL WE DONATE?:
We need to be thinking about who we would want to donate monies to in lieu of gifts for the outgoing board members.
NEW BUSINESS:
POLICY CHANGES:
Chip-ins. Add to the Policy and Handbook. Add “ all chip-ins from off the green by the use of any club are recognized on league day” Motion made by Mary Wood and Mary Gelinas seconded.
‘Scoring Holes Not Played and Incomplete Holes: Much discussion was given as to how to handle the above situation. It was agreed that this should be covered with membership, stated as Policy, and added to the Handbook. A draft of the wording will be issued by Holly to all Board members for their input. She then will bring a final draft to the Board for approval. It will be reviewed 30 days and then put into effect.
REPORT ON GALLERY OUTING:
Holly indicated that if we do this again next year we need to start early with Richard Mundinger on planning. Our costs include the cost of the luncheon of Richard’s team. The Gallery will be tighting up on outside guests/ outings.
TRANSITION BOARD GATHERING – HOW, WHERE:
We need to work on the planning early for this meeting. Some options are to have Mike open The Preserve early for us on a Monday morning or Tuesday afternoon. Or, book the Activities Center at SB1. Mary Wood and Vicki Graham will make some inquiries.
NOMINATING COMMITTEE:
The nominating committee for this year is Vicki Graham, Pilar Borm, and Nancy Claffey.
STANDING CHAIRS REPORTS AS NEEDED:
Pairing: We now have three members who are working in this capacity. They are Karen Koch, Pat Mercy, and newly added, Mary Gelinas.
Handicap: Candy Wallace mentioned that some of the ladies are posting the wrong course when they post for league play. We correct it in the system, but is something that we need to bring to their attention. Holly will mention it in her weekly newsletter.
ADJOURNMENT:
Holly adjourned the meeting at 4:45 PM.
Submitted by Karyle Steele in the absence of Marsha Wilson